Where a visitor management system helps in Gurugram
A visitor management system (VMS) replaces the paper register with a digital check-in: name, mobile number, photo and ID are captured, the host approves the visit, and a printed or QR pass is issued. Every entry and exit is saved and searchable. If you are still comparing options, read our guide on how to choose a visitor management system in Gurgaon; this page is about supply, installation and AMC. In Gurugram we plan it for:
- Office towers in Cyber City, Udyog Vihar Phase 3–5, Golf Course Road and Sector 44, where many companies share one lobby, each tenant approves its own guests, and building security needs one view of everyone inside.
- Co-working spaces along MG Road and Sohna Road, with daily members, meeting-room guests and deliveries that need a quick pass.
- Export houses and factories in Udyog Vihar Phase 1–2 and Sector 37, where contractors, drivers, auditors and buyer visits need a pass, a safety briefing record and an exit time. Our factory visitor management guide covers this in detail.
- High-rise societies on Sohna Road, Golf Course Extension Road, New Gurgaon (Sectors 82–95) and the Dwarka Expressway, where residents approve cabs, deliveries, maids and guests before the guard lets them in.
- Schools, coaching centres, clinics and hospitals, which need a record of every parent, vendor and visitor, and separate rules for pick-up hours.
How the gate works
| Step | Office tower / co-working | Society | Factory |
|---|---|---|---|
| Before arrival | Host pre-registers, guest gets a QR pass on the phone | Resident adds expected guests or daily staff in the app | Purchase or HR team pre-registers contractors and vendors |
| At the gate | Kiosk or reception tablet; QR opens the flap barrier | Guard tablet; resident approves walk-ins on the phone | Security desk captures photo and ID, prints a pass with the safety rules |
| Inside | Pass works only for that day and that tower | Cab and delivery entries logged by tower and flat | Pass shows the area allowed; material in/out noted |
| Exit | QR at the exit barrier closes the visit | Guard marks exit; overstays are visible | Exit time and returned items recorded |
Face + QR terminals at the turnstile or door
Where staff already use face recognition, one terminal can let staff in by face and visitors in with their QR pass. For example, the eSSL AiFace-Mars+QR (face, QR, card or PIN; 6,000 faces) is ₹30,500 + GST on our website. It mounts on a tripod turnstile, flap barrier or door with an access control lock. The software, guard tablet or kiosk, pass printer and ID scanner depend on your gates and visitor numbers, so they are quoted after a site visit.
Points we plan for in Gurugram
- Morning and evening peaks. Cabs, deliveries and walk-in visitors arrive together; pre-registration and a fast guard app keep the queue moving.
- Shared lobbies. Each tenant sees and approves only its own visitors; the facility team sees the whole building.
- Vehicle gate. Visitor cars can be logged at the boom barrier lane so parking and people records match.
- Power and internet. A backup for the gate tablet or kiosk so check-in does not stop during an outage.
- Visitor data. Photos, ID and mobile numbers are personal data. We set who can see records, how long they are kept and a consent line at check-in, in line with the Digital Personal Data Protection Act, 2023.
What supply, installation and AMC include
- Site survey of gates, receptions, visitor types and peak hours.
- Supply of the software and the hardware you need: guard tablet or kiosk, pass printer, camera, ID scanner, face + QR terminals.
- Setup of hosts, departments or flats, approval rules, pass formats, reports, and links to flap barriers, turnstiles, doors and the boom barrier.
- Training for guards and reception staff, and AMC support afterwards, including systems set up by others.
Get a quotation
Our office is at M-14, Old DLF Colony, Sector 14, Gurugram. Call or WhatsApp +91 97119 00801 (WhatsApp) with your site type, number of gates and visitors per day, or use our contact page. See also visitor management systems, visitor management in Delhi and security systems in Gurugram.
Questions from Gurugram buyers
Do you install visitor management systems in Gurugram?
Yes. We supply, set up and maintain visitor management systems for office towers, co-working spaces, factories, societies, schools and hospitals across Gurugram from our office in Sector 14, with links to flap barriers, turnstiles, doors and boom barriers where needed.
Can one system serve several companies in a Cyber City tower?
Yes. Each tenant approves its own visitors, while the building security sees everyone inside and the reports for the whole tower.
Can visitors enter with a QR code?
Yes. The host or resident pre-registers the visitor, who gets a QR pass on the phone. The pass can be valid only for that day and that gate, and can open a flap barrier or turnstile with a QR reader.
What is the price of a visitor management system in Gurugram?
It depends on the number of gates, kiosks or tablets, software licences and links to barriers. As an example, an eSSL AiFace-Mars+QR face and QR terminal is Rs 30,500 + GST on our website; the rest is quoted in an itemised quotation after a site visit.
Do you provide AMC for an existing visitor management system?
Yes. We check the current setup, list what needs fixing and can then support it under AMC, including systems set up by other vendors.
Call +91 97119 00801, message us on WhatsApp or request a quote. We will plan a site survey and send a written quotation.
